Supplier RFQ + Scoring Matrix | RAS Pantry

How to use (60 minutes)

List your top 10 cost drivers (high spend SKUs).
Send the RFQ spec to 2–4 suppliers.
Score responses using the matrix.
Choose primary + backup supplier per category.

RFQ template (fill-in)

Field	Fill-in
Category
Item spec (size/grade/brand)
Expected weekly volume
Delivery days + cut-off times
Cold chain requirements
Payment terms requested
Return/replacement policy
Price validity period

Supplier scoring matrix (fill-in)

📌

Score 1–5 for each. Add weights if you want (e.g., Quality 30%, Price 25%, Delivery 20%).

Supplier	Price	Quality consistency	Delivery reliability	Communication	Returns policy	Payment terms	Total	Notes

Annual routine (premium)

Run RFQ at least 1–2x/year for top cost drivers.
Keep a backup supplier for every critical category.
Track any quality issues in a simple log (date, SKU, photo, action).